DA 2062 Form - Army Equipment Hand Receipt Fillable PDF
What is DA 2062?
DA 2062 is the Army’s standard form for documenting hand receipts. A hand receipt is a formal record showing that one person has transferred custody and accountability of property to another person. The form lists every item being transferred, and the person receiving the property signs to confirm they accept responsibility for it.
The army hand receipt DA form 2062 is governed by DA PAM 710-2-1, which covers Army unit supply procedures. The proponent agency is ODCSLOG, the Office of the Deputy Chief of Staff for Logistics. Property accountability in the Army is not optional or informal. Every piece of equipment assigned to a unit has to be tracked through a chain of signed documents, and the DA 2062 is the primary document in that chain at the unit level.
The form is used from the moment property arrives at a unit through every transfer that happens while the property is in the unit’s possession. When a new platoon leader takes over, a hand receipt is signed. When a squad leader issues a rifle to a soldier, a hand receipt is signed. When the unit goes through a change of command, every item on the property book must be inventoried and accounted for through hand receipts. The paper trail created by these forms is what allows the Army to track billions of dollars worth of equipment across thousands of units worldwide.
Who Uses DA 2062 Form
Anyone in the Army chain responsible for government property uses this form. That covers a wide range of positions and situations.
The form moves both up and down the chain. Property flows from the property book officer down to primary hand receipt holders and then further down to sub-hand receipt holders. Each transfer requires a signed DA 2062. The DA 2062 pdf serves as the legal document at every step of that chain.
The Three Ways DA 2062 Is Used
The form header states that it is used differently depending on the situation. The instructions printed on the form specify that the use of column C changes based on which of three purposes the form is serving. Understanding which use applies determines how the form is filled out.
Standard Hand Receipt
The most common use. Documents the transfer of accountability for property from one person to another. Column C on the form records the Hand Receipt Annex Number when used this way. This links the main hand receipt to any annexes that document the components of listed end items. This is the version most soldiers encounter when signing for their individual equipment or when leaders sign for platoon or section property.
Hand Receipt for Quarters Furniture
Used specifically when documenting government-furnished furniture in barracks rooms, family housing, or other Army quarters. When the form is used for this purpose, column C records Condition Codes rather than an annex number. Condition codes indicate the physical state of each furniture item at the time of transfer, which is important for assessing wear and damage when the occupant eventually moves out.
Hand Receipt Annex and Components Receipt
Used to document the individual components of a complex end item separately from the item itself. For example, a weapon system may have multiple attachments, accessories, and component parts. Rather than listing every component on the main hand receipt, an annex is created that references back to the parent document. When the form is used this way, column C records the Accounting Requirements Code, which classifies how the component must be tracked in the property accounting system.
Primary Hand Receipt vs Sub-Hand Receipt
One of the most important concepts in Army property accountability is understanding how property flows through the chain and what a soldier is actually responsible for when they sign. The difference between a primary hand receipt and a sub-hand receipt is not just about the level of command. It determines the nature of your financial exposure.
Property Book Officer (PBO)
The PBO manages the unit’s official property book — the master record of every item assigned to the unit. The PBO does not physically hold most equipment. Instead, property is issued to primary hand receipt holders who sign DA 2062 documents directly with the PBO.
Primary Hand Receipt Holder
Typically a platoon leader, section sergeant, or other leader who signs for a large block of equipment directly from the PBO. The primary holder is accountable for everything on their hand receipt. They can issue property down to sub-hand receipt holders but the primary accountability stays with them unless and until it is formally transferred back to the PBO.
Sub-Hand Receipt Holder
An individual soldier or team leader who receives specific items from the primary hand receipt holder. The soldier signs a DA 2062 sub-hand receipt and takes on direct physical responsibility for those items. However, the primary hand receipt holder remains responsible for ensuring those items are accounted for. This creates a shared accountability structure where both levels have skin in the game.
Key distinction: A primary hand receipt holder who issues property via sub-hand receipt does not eliminate their own accountability. If a sub-hand receipt holder loses an item, the primary holder may still face financial liability if they cannot demonstrate proper oversight and documentation of the transfer.
This layered accountability system is why property management matters at every level of leadership. A squad leader who informally hands out equipment without a signed sub-hand receipt is taking on full personal exposure with no documentation showing the soldier received it. If that equipment disappears, the squad leader has no paper trail to demonstrate the transfer occurred.
Property Accountability and What Happens When Items Are Lost
Army property accountability is a serious legal obligation, not a bureaucratic formality. When a soldier signs a hand receipt for government equipment, they are accepting personal financial responsibility for that equipment. The Army can and does recover the cost of lost equipment from soldiers’ pay when the circumstances warrant it.
Understanding what happens when property goes missing helps soldiers and leaders take the documentation process seriously rather than treating it as a box-checking exercise.
Report of Survey Initiated
When property on a hand receipt is lost, damaged, or destroyed, a Report of Survey is initiated to investigate what happened. The survey officer gathers the facts, interviews relevant personnel, and determines the circumstances. This document forms the basis for any financial liability determination that follows.
Financial Liability Investigation
A Financial Liability Investigation of Property Loss is the formal process for determining whether a soldier should be held financially responsible for missing or damaged equipment. The investigation examines whether the loss resulted from negligence or fault. If it did, the soldier or leader may be assessed a financial charge up to one month’s basic pay or the full replacement value of the item, whichever is less, unless the loss was due to gross negligence or willful misconduct.
Replacement Cost Assessment
When a soldier is found financially liable, the Army deducts the assessed amount from their pay. The amount is capped at one month’s base pay for most situations. For high-value sensitive items or cases involving gross negligence, the full replacement value may apply. The hand receipt is the document that establishes who was responsible for the item at the time it went missing.
Proper Documentation Provides Protection
A soldier who has properly documented every transfer through signed hand receipts, conducted regular inventories, and reported discrepancies promptly has a much stronger position when a loss investigation occurs. The paper trail shows the item was properly tracked and that any loss was not due to negligence on the part of the current hand receipt holder.
How to Complete DA 2060 Army Hand Receipt Form
Determine which of the three uses applies
Before filling in anything, confirm whether the form is being used as a standard hand receipt, a quarters furniture receipt, or a components annex. This determines what goes in column C and affects how the rest of the form is completed.
Complete the header information
Enter the From and To fields with the names of the person transferring the property and the person receiving it. Enter the Hand Receipt Number, which is assigned by the property book office or supply section. Record the End Item Stock Number, End Item Description, Publication Number, Publication Date, and Quantity for the primary end item when completing an annex.
List every item accurately
Enter the stock number for each item in column A and the full item description in column B. For serialized items, include the serial number in the description. Accuracy here is critical because this is the document that determines what the receiving soldier is responsible for.
Record the authorized quantity
Column E shows the authorized quantity for each item. This comes from the unit’s Modified Table of Organization and Equipment or the applicable authorization document. Record only what is actually being transferred in the quantity columns.
Conduct the physical inventory before signing
Before either party signs, physically count and verify every item on the form. For serialized items, verify the serial number. This step is not optional. Signing without a physical inventory is the single biggest accountability mistake soldiers and leaders make.
Both parties sign the DA 2062 form
The person transferring the property and the person receiving it both sign the DA 2062. The receiving signature is the legal transfer of accountability. Retain copies — the person transferring should keep a copy showing the transfer was completed, and the receiving person keeps the signed original as their property accountability record.
Use continuation pages when needed
The form has limited rows. When more space is needed, additional pages of the same form are used and numbered sequentially as page X of Y pages, as printed in the upper right corner of the form. All pages are treated as a single document and should be kept together.
Frequently Asked Questions
What is DA Form 2062 used for?
It documents the transfer of property accountability between individuals in the Army. When a soldier signs the form, they are legally accepting responsibility for every item listed.
Is the DA 2062 fillable pdf free to download?
Yes. The form is published by the Army Publishing Directorate and is a public domain government document. It costs nothing to download and no account is needed. You can get it here on DAFormsHub or directly from armypubs.army.mil.
What is the difference between a hand receipt and a sub-hand receipt?
A primary hand receipt documents property transferred from the property book to a primary holder such as a platoon leader. A sub-hand receipt documents property issued from that primary holder down to an individual soldier. Both use the same DA 2062 form.
Who signs the form?
Both the person transferring the property and the person receiving it sign. The receiving signature is the legal transfer of accountability and should never be done without physically verifying every item first.
How often should inventories be conducted?
Sensitive items are inventoried at minimum monthly. All other property is inventoried annually through the cyclic inventory program. Additional inventories are required at change of command, change of responsibility, and when directed by the commander.
What happens if a hand receipted item is lost?
A Report of Survey or Financial Liability Investigation is initiated. The hand receipt holder may be assessed financial liability up to one month’s basic pay or the full replacement cost depending on the circumstances and whether negligence is found.
What does the army hand receipt DA Form 2062 look like when used as an annex?
When used as an annex it lists the individual components of a parent end item and references the parent hand receipt by number. Column C records the Accounting Requirements Code instead of an annex number in this case.